• Program Coordinator

    Job Locations US-IL-Chicago
    Posted Date 1 month ago(6/12/2018 8:55 AM)
    Requisition ID
    Position Type
    Regular Full-Time
  • Overview

    General Summary of Position Responsibility:      


    This position supports the Department of Pediatrics, with a focus on providing support for activities associated with faculty development, faculty, and general faculty communications. Under the direction of the leadership of the Chairman’s office and Director(s) of the Department Office of Faculty Development (OFD), the individual will support and facilitate the efforts of faculty members to advance their individual and collaborative progress towards the achievement of distinction in the Department’s research, education and clinical missions.  The coordinator will manage, organize, and coordinate the day-to-day activities of the faculty development program, including serving as a primary Department resource to the Northwestern University Feinberg School of Medicine, to Department-level faculty program development leaders, and to administrative liaisons for the individual subspecialty Divisions.  This person will also serve as a navigator for individual faculty seeking information regarding faculty development resources across the medical school. The individual will also be responsible for providing support for ongoing Faculty Affairs activities and communication s with faculty as described below.




    Area Specific Job Accountabilities:


    1. Serves as the primary staff resource for the Office of Faculty Development including the following responsibilities:
      1. Identifies, inventories and facilitates access to available campus resources for supporting faculty performance and development in each academic mission area and coordinate individual faculty member’s connections with and utilization of such resources. Enhance knowledge of these resources by communicating with individuals who have similar functions in the Dean’s Office or other FSM Departments.
      2. Maintains and advances the department’s approach to communicating available faculty development resources and processes, including website content management.
      3. Coordinates the Department’s efforts to create a formal, accessible, and robust faculty mentorship program.
      4. Works with OFD Directors to coordinate the Department’s leadership development program
      5. Collaborates with the Director of the Office of Faculty Development and Program leadership in developing activities and events aimed at enhancing faculty member engagement and satisfaction
      6. Works with Program leadership and others to facilitate assessment of the Program’s effectiveness
      7. Tracks expenditures and project costs for ongoing and new initiatives to work within program budgets
      8. Ensures consistency and efficiency in office processes and oversees administrative aspects of day-to-day OFD operations.  Work with OFD members to reduce inefficiencies in core program processes, communications and resource deployment
      9. Prepares, composes, and distributes routine correspondence, memoranda, guideline books, meeting minutes, and other documents for OFD programs.
      10. Coordinates and records referrals and evaluations flowing through the program and track faculty utilization and satisfaction with faculty development support services
      11. Oversees the production and distribution of the Department of Pediatrics’ quarterly communication (a.k.a. “electronic newsletter”) to faculty. Works with staff members to plan and develop content including the identification of staff, divisions and/or or programs to be featured, assembles and organizes related content, and coordinates distribution.
      12. Completes assigned Faculty Affairs related activities including providing assistance with the promotion processes; tracking faculty composition, including diversity, supporting the Department’s career development award process, and assisting with faculty appointment and on-boarding procedures.
      13. Assumes other administrative responsibilities as may be assigned from time to time by the leadership of the Chairman’s office.

    Knowledge, Skills and Abilities:

    1. Bachelor’s degree required. 
    2. Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
    3. Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
    4. Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
    5. Ability to work independently with limited supervision.
    6. Organizational skills:  Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
    7. High level of attention to detail; ability to multi-task.


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