Assistant Director Sponsored Programs

Job Locations US-IL-Chicago
Posted Date 2 months ago(4/23/2021 2:59 PM)
Requisition ID
Position Type
Regular Full-Time


Reports to the Director, Office of Sponsored Programs (OSP), and is responsible for supporting research activity by providing mentoring and training oversight to the OSP team and the institution at-large while providing proposal and award support as assigned. This position supports the Director by disseminating job critical information and resources, developing and implementing training programs, proposing process improvements to enhance efficiencies, promoting collaboration with cross-functional teams, and facilitating award review and acceptance. Additionally, Assistant Director will be required to maintain a moderate proposal and award workload for select faculty or divisions.


1. Advises the Director on professional development needs for the OSP Grants and Contracts team. Responsible for onboarding, training and mentoring team members.

2. Reviews organizational training needs for a variety of constituents (Faculty, Staff, other RA Teams), develops and conducts training as identified.

3. Responsible for actively monitoring workloads across the OSP Grants and Contracts team, and for ensuring adequate support is in place during high volume proposal submission periods including NIH cycle deadlines.

4. Responsible for developing onboarding materials and other forms of training documentation as needed to address knowledge gaps and encourage employee growth and development.

5. Shares knowledge and expertise on matters pertaining to the interpretation of Federal, State and Institutional policies, procedures and guidelines with OSP Grants & Contracts team and faculty.

6. Responsible for ensuring final pre-submission compliance checklists and standards for all federal and state grant proposals. Trains team members in compliance review and reviews proposals for error-free submission to funding agencies.

7. Identifies and promotes ways to streamline efficiencies through grant management tools including the Cayuse research administration software system and DocuSign.

8. Develops and ensures efficient processes exist for award receipt, review and processing across partner teams and between grants team members and PIs.

9. Prepares and disseminates reports as requested by Director OSP, Manne Research Institute leadership, and faculty.

10. Serves as the backup institutional official for all grant and contract submissions in the absence of the Director, OSP

11. Serves as backup for Grants and Contracts officers to submit proposals and negotiate/accept during absences or heavy volumes

12. Responsible for special projects as requested by the Director, OSP.

13. Other job functions as assigned.



1. A level of knowledge acquired through a bachelor’s degree and 5-7 years progressive experience in Research Administration and Sponsored Programs or a Masters and 3-5 years.

2. NIH/HHS experience preferred.

3. CRA, CPRA, or CFRA preferred. Alternatively, expectation is that the incumbent will sit for one of the certification exams within 18 months of hire.

4. Demonstrated mentoring and training skills for a variety of audiences from faculty to research administrators.

5. Interpersonal skills necessary to provide effective leadership for team personnel, to a variety of internal and external contacts and to interact effectively with physicians, PI’s, and other medical center personnel.

6. Ability to establish priorities and to react to a large number of requests and needs.

7. Proficient in Microsoft office and related software tools; prefer experience training and using electronic research administration systems, including Cayuse Research Suite



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