This position will serve the Ann & Robert Lurie Children’s Hospital Ambulatory areas of inventory management, procurement, shipping, and receiving, operational conversions, quality and availability supply management, product analysis, usage, recommendations, and involved as an integral participant with the clinical staff and services that support the Medical Center staff and its patients in a timely and ethical fashion.
1. Develops and maintains an inventory control system for all general supply items and a selection of specialty carts; establishes par levels and lead times; makes adjustments as necessary.
2. Coordinates supply ordering for the department through the use of on-line ordering and/or purchasing order requisitions. When applicable, works with the assigned purchasing agent to mitigate against back orders, missing supplies and arranges for approved substitutions.
3. Acts as Recall Captain for the supply area of responsibility and reviews any supply related Safety Event Record (SER).
4. Performs daily work activities of receiving and distributing medical and non-medical supplies/equipment throughout the Ambulatory Facilities of Ann & Robert H. Lurie Children’s Hospital.
• Ensures supplies are inspected prior to acceptance to verify the condition of the package and content along with the date (expired materials).
• Assists drivers with loading/unloading delivery trucks.
• Stocks supplies in the Inventory and Perioperative storerooms.
• Records, updates, and files packing slips, logs, and other records relative to the receiving and shipping activities utilizing hospital ERP (Enterprise Resource Systems) system.
5. Processes receiving errors, making the necessary corrections. Functions as a resource person for staff, Accounts Payable, and Procurement with respects to receiving issue resolutions. Ensures receiving integrity through the analysis of various operational reports and proactively addresses and resolves errors.
6. Distributes supplies to their appropriate location within the clinical environment and/or manages the point of use systems (POU) and data integrity within the ERP (Enterprise Resource Systems) and POU systems.
7. Rotates stock inspecting for damage and expiration and arranges through purchasing for return and replacement.
8. Works closely with the assigned clinical staff and/or surgical specialist, to set par levels in supply rooms and communicates any auto-replenishment inventory system changes.
9. Assists in the operational conversion process to bring new products into inventory with minimal impact on the financial and operational side.10. Promotes quality service through problem solving skills that foster positive communication and interpersonal relationships with medical center staff. Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
11. Holds confidential position acquired information.
12. Adheres to all Lurie Children’s and department specific policies and protocols.
13. Adheres to all hospital and department mandatory requirements and competencies; completes all mandatory required education and health requirements.
14. Participates in staff meetings and/or reviews minutes and provides input into unit goals and objectives. Attends meetings and educational offerings as assigned.
15. Reports to in-charge person regarding assignments, breaks and lunch; carries hospital provided phone/pager and responds if summoned.
16. Wears appropriate clothing for this area of operation, including but not limited to a cover gown/lab coat when moving outside the restricted area. Wears appropriate personal protective equipment, when appropriate.
17. Integrates Lurie Children’s core values into daily work decisions, and actions; exhibits behavior supportive to this institution in all dealings.
18. Performs all other related duties as assisted or requested.
1. High school diploma or GED required. Equivalent experience or skills normally acquired through five (5) years of job related materials management experience preferably in a surgical health care setting.
2. Ability to work independently and professionally within the organization has work planning skills to manage independent projects.
3. Analytical skills necessary to develop and execute a variety of operational analyses.
4. Ability to communicate both oral and written complex technical issues in a clear concise manner to individuals in writing and to communicate ideas, conclusions, etc. orally to all levels of the Medical Center.
5. Problem solving skills necessary to manage day to day challenges and develop/execute long term improvement.